Administration - Office procedures - Clarifications

 

Administration.....

Office procedures....

...........................

Clarification.....clarification......clarification.

We come across ,every now and then , some instances.... where

 some Authorities  sometimes tend to delay the disposal of cases....delay the decisions,   in the garb of seeking  clarification on the points of their unwanted doubts on certain Rules....Orders.

It is the bounden duty of the Authorities, to read /study the rules carefully,  and act as per the Rules, in  the decision making process...Be it  any Quasi judicial decisions(disciplinary cases etc).or any Administrative decisions.

Sometimes,they will  unnecessarily seek instructions or approval from the higher Authority ,>>when themselves are competent to decide the case ,under the scheme of distribution of powers and responsibilities

This is in one way, a kind of evading their responsibilities,for the time being(....jocularly said in their fashion 

.language..."To tide over the situation"),>>.சுத்திவிடுதல்....சுற்றி விடுதல்  என்றும் சொல்வார்கள்.

It may happen sometimes that the authorities who are inclined and interested to respond and give clarification, may create their own interpretation.

 In turn ,further clarification will arise.

 Generally ,there is no need for clarification at all, because Rules are framed in a clear-cut and unambiguous language,after vetting by  the experts (and also by the Law Ministry,in respect of the Statutory Rules.).

Govt.of India  OMs....&Orders are drafted  in a clear language.

That is why, normally, some Authorities will not   like to entertain  any clarification,and will not give a clear reply.

One interesting example....

One Authority writes to his higher Authority,seeking clarification on certain points of  his doubt ,on the Rulings in a particular case.

Let us say the Authority as  A......Higher Authority as HA...

Reply from HA...to A.

Rulings are clear...you  may act as per the rules.

A...Sir,I sought clarification on the following  

       Points.

...........................

HA...Rulings on the subject are crystal clear. you have to act strictly,according to rules.

A.....These points are not clear.....

   ..................

.....................

            I need clarification.

HA...You may read the rules carefully,. 

The rules are very clear to the point .  There is no need for any clarification.

You should not expect spoon feeding..

..........

..

OK. This example is based on my imagination.

.........

Message..  

  Authorities in power,should avoid CLARIFICATION (SYNDROME)....MENTALITY ROUTE  to the maximum possible extent.

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I can explain elaborately ,about the cause &effect of a few  real cases of the so called  clarification ,citing the   real examples ,based on my  own observation &experience,as a Postal Divisional Head.

தற்போதைக்கு நேரம் போதாது அல்லவா!.

 

 

Thanks to

Shri. N.Inbalagan

Postal SSP ..STS GRADE (Retd).

Tiruchirappalli Division.

at   GINGEE 604202.

MOBILE NO. 9442187555.